Marriott Events Coordinator in Vietnam, Vietnam

Description:

At Le Meridien, we believe in helping guests unlock the unexpected and engaging experiences each destination has to offer. Our guests are curious and creative, cosmopolitan, culture seekers that appreciate sophisticated, timeless service. We provide original, chic and memorable service and experiences that inspire guests to unlock the destination. We re looking for curious, creative and well-informed people to join our team. If you appreciate connecting with like-minded guests and have a deep desire to create unexpected experiences, we invite you to explore career opportunities with Le Meridien.

Qualifications

Responsible in all secretarial and office administrative work of the Sales & Marketing department. Assists the Director of Sales & Marketing to ensure good communication within the department, with other hotel departments, with Starwood offices and between the hotel and the market. Supports the department in maintaining good follow-up on all tasks in a timely manner. Coordinates with departments and individuals concerned in preparation and submission of reports as required. Assists the Director of Sales & Marketing in control and maximization of departmental resources.

-[if !supportLists]->1. -[endif]->Ensure high quality, excellence and value in workprocesses and outcomes by exceeding standards.

  1. -[endif]->Ensure all departmental KPI s are tracked andreported on a monthly basis.

  2. -[endif]->Ensure SIMS is entered accurately each month andthe appropriate files are kepted for auditing purposes in the hotel.

  3. -[endif]->Handles and coordinates all site inspections,detailing VIP/WOW site inspection rundowns issued and communicated to alldepartments.

  4. -[endif]->Preparation of customer correspondence, proposals,contracts and Delphi entry throughout the day for each of the sales teammembers as required.

  5. -[endif]->Participate in IFH Mystery Call programme.

  6. -[endif]->Arrange appointments and meetings with customersand other departments as directed by the Director of Sales/Marketing andprepares the appropriate material for each appointment or meeting.

  7. -[endif]->Takes minutes of meetings, accurately transcribesand circulates to appropriate recipients.

  8. -[endif]->Ensuresall reporting and servicing deadlines are met in a timely fashion.

-[if !supportLists]->10. -[endif]->Promptlyhandles daily in-coming mail and internal correspondence.

-[if !supportLists]->11. -[endif]->Maintainsa filing and tracing system for the Sales & Marketing Department.

-[if !supportLists]->12. -[endif]->Answers and handles all incoming telephone callsfor the department according to the Hotel s Standards & Procedures.

-[if !supportLists]->13. -[endif]->Coordinates& organizes business travel arrangements for the department.

-[if !supportLists]->14. -[endif]->Requisition or purchasing of office suppliesaccording to the Hotel s policies and procedures.

-[if !supportLists]->15. -[endif]->Ensurethe Sales & Marketing database is kept current and up-to-date.

-[if !supportLists]->16. -[endif]->Interacts with departments and hotel staff in aprofessional and efficient manner to foster a good rapport, promote team spiritand ensure effective two-way communication.

-[if !supportLists]->17. -[endif]->Maintainsstrictest confidentiality at all times on all matters.

-[if !supportLists]->18. -[endif]->Responsible for inventory control and maintains asafe and secure working environment.

  1. -[endif]->Shift and forth efficiently between two or moreactivities and balancing priorities effectively.

-[if !supportLists]->20. -[endif]->Followpolicies and procedures.

-[if !supportLists]->21. -[endif]->Managetime effectively to complete the tasks required.

-[if !supportLists]->22. -[endif]->Demonstratesenthusiasm and passion for our customers.

-[if !supportLists]->23. -[endif]->Consistentlyanticipate customer problems and determine appropriate resolution.

-[if !supportLists]->24. -[endif]->Demonstrateteam spirit and cooperation.

-[if !supportLists]->25. -[endif]->Worksclosely with team members to achieve common goals and objectives.

-[if !supportLists]->26. -[endif]->Familiarwith hotel safety, current first aid and fire emergency procedures.

-[if !supportLists]->27. -[endif]->Abide bythe code of conduct.

-[if !supportLists]->28. -[endif]->Abide bythe Employee Handbook.

  1. -[endif]->Maintaina high level of output and quality regardless of the task load.

-[if !supportLists]->30. -[endif]->Takeinitiative and act quickly to deliver projects in a professional manner.

-[if !supportLists]->31. -[endif]->Takeaction to ensure overall success of department / organization.

Job: Sales and Marketing

Organization: Le Meridien

Location: VNM-Vietnam

Requisition ID: 17001I3A